Operations Manager and Classroom Facilitator

ChefLab is seeking a dedicated and detail-oriented Director of Operations and Classroom Facilitator to provide critical administrative support and assist in the smooth daily operations of our educational enrichment programs. This hybrid role combines managing internal and external communications with supporting children during our afternoon academy to meet their independent learning needs to meet their goals. The ideal candidate will excel in organization, time management, and adaptability, demonstrating discretion, professionalism, and a collaborative spirit.
This position requires a passion for working with children, a growth mindset, and the ability to balance administrative duties with individualized student support. The candidate must be proactive, able to take initiative, and seamlessly transition between supporting lead teachers and engaging with students.

Administrative Operations:
• Provide administrative support to the Head of Organization, managing emails, schedules, and communications with professionalism and discretion.
• Develop and execute communication strategies for parents, faculty, and the broader community, including newsletters, social media, and website updates.
• Organize and oversee schedules, meetings, and events, ensuring all materials and logistics are in place.
• Maintain accurate records, databases, and files, ensuring confidentiality and accuracy.
• Track and monitor budgets, manage inventory, place orders, and oversee other surface-level financial responsibilities to support daily operations.
• Assist with promotional campaigns, strategic initiatives, and event logistics.
• Act as a liaison between the school, parents, and community partners to foster trust and collaboration.

Classroom Facilitator:
• Support children during independent work time, providing guidance and modeling materials as needed.
• Assist lead teachers in implementing individualized learning plans, ensuring students stay engaged and on task.
• Foster a calm and inclusive learning environment, encouraging exploration and growth at each child’s pace.
• Collaborate with lead teachers to maintain classroom organization and prepare materials for lessons.
• Build positive relationships with students, offering tailored support and promoting a culture of respect and curiosity.
Qualifications:
• Bachelor’s degree in education, communications, or a related field.
• Proven success with 2+ years experience in administrative support roles
• Experience working with children within a classroom settings.
• Exceptional organizational and time-management skills, with the ability to multitask in a dynamic environment.
• Strong written and verbal communication skills.
• Proficiency in MS Office, Google Suite, and design tools (e.g., Canva, Notion, Monday, Adobe Creative Cloud etc).
• High level of discretion and professionalism in handling sensitive information.
• Empathy, patience, and enthusiasm for working with children and supporting their growth.
• A proactive team player who can adapt to evolving needs and take initiative.

Start date:
This role can either start immediately, or offers an option to start in May. For the right candidate, we can provide an opportunity for new Olim, of a one month private living accommodation expenses fully covered, to ease immediate start date as they comfortably look to settle in longer term. Additionally, we can also offer the option to start part time as a training period and progress to full time.

Why Join ChefLab?
ChefLab is an innovative learning environment where creativity, collaboration, and curiosity thrive. This unique role offers the opportunity to contribute to the school’s operational excellence while directly impacting students’ growth and learning experiences.
If you’re organized, adaptable, and passionate about supporting children and fostering community connections, we’d love to hear from you!