Overview

The executive assistant to the head of school provides consistent, confidential, and professional administrative support for the head of school in order to maintain the well-being of the school and the broader community. The executive assistant to the head plays an integral role in the day-to-day goings on of both the faculty and the student body. The ideal candidate will be the first line of communication between the head of school and the wider community.

Highlighted Traits:

• Human relations role model: pleasant, positive, tactful, resourceful; able to work behind-the-scenes and stay a step or two ahead of emerging situations; detail-oriented and persistent.
• Excellent verbal and written communication skills for interpersonal relations as well as print and multi-media publications. Precise with grammar and usage.
• Comfortable with technology (proficient with MS Office (Word, Excel, PowerPoint), Google Suite (Calendar, Slides, Sheets, Docs.), and Adobe Creative Cloud (PDF & E-signature, Adobe Sign, Ai, ID, PS)

Essential Duties and Responsibilities

• The executive assistant to the head of school will:
• Promote and represent the school’s mission confidentially and discreetly to parents, faculty and staff, trustees, and external constituencies through written, telephone, electronic, and in-person contact.
• Support an atmosphere of trust and openness among teachers, students, and parents.
• Organize and review daily priorities for the head of school.
  • arrange meetings and appointments in a fast-paced environment; answer correspondences including social media messages, emails and phone messages; compile newsletters and reports; maintain files and school records; update designated web pages.
• Schedule and maintain appointments, calendar activities and scheduled events (camps, class celebrations, absences/substitute coverage)
• Record meeting minutes.
• Manage expenses and school’s budget.
• Manage and maintain teaching/administrative supplies and materials.
• Maintain family, faculty, and student databases.
• Prepare the parent directory.
• Complete occasional errands and daily preparations in coordination with colleagues as part of the greater team responsibilities.
• Coordinate and support extra-curricular and enrichment programs, including trips and afterschool programs.
• Compile information as requested, formatting reports, graphs, tables, records, and presentations.
• Assume responsibility for other projects as assigned by the head of school.
• Model collaborative problem solving and support in coordination with other departments.
• Support high-level initiatives as needed, including:
  • Administrator searches
  • Strategic Planning

Qualification Requirements

• Bachelor’s degree in education, communications, marketing or related field
• experience in administrative role or as an executive assistant to a high level administrator or corporate executive.
• Outstanding interpersonal skills
• Dedication to a high level of confidentiality
• Exceptionally capable in both written and oral communication
• Excellent time management and organizational skills while still exhibiting a high degree of flexibility
• Technologically savvy: proficient with MS Office (Word, Excel, PowerPoint), Google Suite (Calendar, Slides, Sheets, Docs.), Canva, and Adobe
• Proven success at working collaboratively and efficiently on a creative and goal-oriented team
• Able to make quick decisions, take initiative, and prioritize tasks within a dynamic work environment
• Passionate about the mission and vision of ChefLab
• Warm and personable with a good sense of humor and considerable patience
• High-energy and enthusiastic about working in a dynamic early childhood academic atmosphere
• Experience managing financial budget – preferred
• Prior experience working in early education- preferred